Set the owners corporation up right from day one.
Decisions made before settlement shape a building for decades. We work with developers, consultants and builders so the owners corporation starts with the right structure, realistic budgets, clear rules and complete records.
From plan to first AGM
Structure
Advice on owners corporation structure for staged, mixed-use and large projects, including multiple owners corporations and how costs are shared.
Rules
Owners corporation rules that suit how the building will actually be used, from residential living to retail, childcare and industrial.
First budget
Realistic first-year budgets and levies, built from what comparable buildings in our portfolio actually cost to run.
Insurance and contracts
Building insurance in place from registration, and the service contracts the owners corporation will need.
First AGM
Preparing and running the first annual general meeting so owners start with a working committee and clear priorities.
Builder handover
Collecting warranties, manuals, essential safety measures and as-built documents, and tracking early defects.
What we do, and when
You have our support at every stage, from the first plans to the end of the defects period.
Before the occupancy certificate
- Review plans so common areas have the facilities owners will need
- Advise on multiple owners corporations and fair sharing of use and cost
- Set the first budgets and levies for the Section 32 statement
- Source key contractors: waste, cleaning, security and essential services
- Obtain long-term maintenance plan, insurance and embedded network proposals
- Engage the building manager and concierge team
- Work with your lawyers on leases, licences and special rules
After the occupancy certificate
- Convene the inaugural general meeting
- Take handover of plans, warranties and instruction manuals
- Put owners corporation insurance in place
- Provide the documents the Owners Corporations Act requires
- Issue the first owners corporation certificates
Before owners move in
- Welcome letter and building brochure for every new owner
- Induct key staff, contractors and property managers
- Manage key handover and settlement packs
- Give the builder a list of common property defects
After owners move in
- Arrange the first annual general meeting once most lots have settled
- Help owners set up their committee
- Engage a building inspector and give the builder a full defects list at 11 months
- Keep in regular contact with the building's property managers
Good records from the start pay off for years.
Defect claims, warranty questions and maintenance plans all depend on documents created before the first owner moves in.
Every handover document we receive is loaded into our system and linked to the building, so warranties, manuals and builder correspondence can be found in seconds, not hunted for years later when a defect appears.
When technical reports and builder responses disagree, our managers can compare them issue by issue against the building's records to brief the committee, with experts brought in for the technical and legal calls.
- Developer consultation on new projects from early design through to settlement.
- Leadership and peer review of owners corporation consultant teams on major projects.
- Ongoing management after settlement, so the people who set it up keep looking after it.
- Experience with local councils and every stakeholder in a new community.
- Established supplier relationships with the providers an owners corporation needs, for competitive costing from day one.
Development work we've been part of
Kingslea
Nexus Apartments
M-City
1 Queensbridge St
Cade Park
Planning a new development?
Bring us in early. It's the cheapest time to get the owners corporation right.